Learn how to export a certificate, a book, or selected documents in a volume equally a single PDF file.

About Adobe PDF

Portable Document Format (PDF) is a universal file format that preserves the fonts, images, and layout of source documents created on a broad range of applications and platforms. Adobe PDF is the standard for the secure, reliable distribution and substitution of electronic documents and forms around the world. Adobe PDF files are meaty and complete, and can be shared, viewed, and printed by anyone with free Adobe Reader® software.

Adobe PDF is highly effective in print publishing workflows. Past saving a composite of your artwork in Adobe PDF, you create a meaty, reliable file that you or your service provider can view, edit, organize, and proof. Then, at the advisable time in the workflow, your service provider can either output the Adobe PDF file directly, or procedure it using tools from various sources for such post-processing tasks every bit preflight checks, trapping, imposition, and colour separation.

When you salve in Adobe PDF, you can choose to create a PDF/10-compliant file. PDF/X (Portable Certificate Format Exchange) is a subset of Adobe PDF that eliminates many of the color, font, and trapping variables that pb to printing problems. PDF/X may exist used wherever PDFs are exchanged as digital masters for print production—whether at the creation or output phase of the workflow, as long equally the applications and output devices support PDF/10.

Adobe PDFs can solve the post-obit problems associated with electronic documents:


Recipients can't open up files because they don't have the applications used to create the files.	Anyone, anywhere can open up a PDF. All yous need is the free Adobe Reader software.
Combined paper and electronic athenaeum are difficult to search, take up space, and require the application in which a certificate was created.	PDFs are meaty and fully searchable, and tin be accessed at any time using Reader. Links make PDFs easy to navigate.
Documents appear incorrectly on handheld devices.	Tagged PDFs let text to reflow for display on Mobile Platforms such every bit Palm OS®, Symbian™, and Pocket PC® devices.
Documents with complex formatting are not accessible to visually impaired readers.	Tagged PDFs comprise information on content and structure, which makes them accessible onscreen readers.

Export to PDF for press

Exporting a document or book to Adobe PDF is as simple as using the default Loftier Quality Print settings, or as customized every bit you need information technology to be to adapt your task. The PDF export settings you lot specify are saved with the application, and applies to every new InDesign certificate or book y'all export to PDF until you change them once again. To speedily apply custom settings to PDF files, you can use presets.

You tin export a certificate, a book, or selected documents in a book equally a single PDF file. You can as well re-create content from your InDesign layout to the Clipboard, and automatically create an Adobe PDF file of that content. (This is useful for pasting a PDF file into some other awarding, such equally Adobe Illustrator.)

When y'all consign an InDesign file to PDF, you can preserve navigation elements such as tabular array of contents and index entries, and interactivity features such as hyperlinks, bookmarks, media clips, and buttons. Y'all also accept the option of exporting hidden layers, nonprinting layers, and nonprinting objects to PDF. If yous're exporting a volume, you lot can merge identically named layers by using the Book panel.

For data on creating attainable PDF documents, see Adobe InDesign accessibility.

Export an open up document to PDF for printing

Specify a proper name and location for the file.

SelectUtilize InDesign Document Proper noun As The Output Filename, if you want the exported PDF to have the same proper noun as the proper name of the document from the adjacent export.

For Save As Type (Windows) or Format (Mac OS), choose Adobe PDF (Print), and then click Save.

When you select the Adobe PDF (Print) pick, y'all cannot include interactive elements in the PDF. To export an interactive document to PDF, come across Dynamic PDF documents.

To use a predefined set of task options, choose a preset from the Adobe PDF Preset menu.

To create a PDF/X file, either cull a PDF/X preset from the Adobe PDF Preset carte du jour, or choose a predefined PDF/X format from the Standard menu.

To customize options, select a category from the listing on the left and and then prepare the options.

For Compatibility, choose the lowest PDF version necessary to open up the files you lot create.

Specify the post-obit Accessibility Options under the Advanced tab, if necessary:

Display Title

Choose what to display in the title bar of Acrobat when it opens your PDF. Bachelor options are Document Championship and File Proper noun.

Linguistic communication

Choose the document language for the PDF. This determines the default language for the exported PDF. If the required linguistic communication is not in the list, you can also type the standard language ISO code.

Click Export (Windows) or Save (Mac Bone).

To reset options to the default, in the Export Adobe PDF dialog box, hold down Alt (Windows) or Pick (Mac OS) and click Reset. (The Abolish button changes to Reset.)

Larn more

"If you need to transport someone your InDesign project, you lot can send an InDesign file equally well as all the dependent files like fonts and images. You can likewise export InDesign document as PDF file. The PDF file will look like your original InDesign document and it can be used, if saved properly, to print your InDesign project" - Brian Woods, Adobe Intendance.

Prepare layers earlier exporting a volume to PDF

When you consign a book to PDF, you can show and hibernate InDesign layers in the PDF document. To avert duplication of layer names in the PDF, y'all can merge the layers on export.

If the Merge Identically Named Layers On Consign selection is selected, layer names appear under the aforementioned volume name in Acrobat or Reader. If this pick is non selected, layer names announced separately under each document name.

If you don't want certain layers to be merged, give them unique names in each book certificate.

Layer names are instance-sensitive, then "Art" and "art" layers are non merged.

In the Book panel menu, select Merge Identically Named Layers On Export.

When yous export the book to PDF, make certain that Create Acrobat Layers is selected. To select this option, you lot must utilise Acrobat 6 (PDF 1.5) or later compatibility.

Consign a volume to PDF

To create a PDF of the entire volume, click in a bare area of the Volume panel to deselect whatever selected documents, and choose Export Book To PDF in the Volume panel menu.

To create a PDF of documents within a book, select the document or documents in the Book console, and choose Export Selected Documents To PDF in the Book panel menu.

Specify a proper name and location for the PDF file, and then click Relieve.

Either choose a preset from the Adobe PDF Preset menu, or select a category from the listing on the left of the Export Adobe PDF dialog box, so customize the options.

Click Export (Windows) or Save (Mac Os).

Reduce the size of PDFs

For PDF files that are intended to be distributed for viewing purposes only, you may want to reduce the size of PDF files when you export from InDesign. Here are some of the size reduction techniques yous can use in the Export Adobe PDF dialog box:

Choose [Smallest File Size] from the Adobe PDF Preset menu.
In the Pinch area, downsample images to 72 pixels per inch, select automated compression, and select either low- or medium-image quality for colour and grayscale images. When yous work with photographic images, use Automatic (JPEG) compression; when you work with images that are mostly solid color, such equally charts and graphs, utilize ZIP compression.
In the Output surface area, use the Ink Manager to convert spot colors to process colors.

To reduce the size of PDFs, simply open the PDF in Acrobat viii.0 or later, choose Document > Reduce File Size, and so specify the compatibility level. For greater control, choose Avant-garde > PDF Optimizer.

For more than information on reducing the size of PDF files, see Acrobat Help and the Adobe website.

Adobe PDF presets

A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file size with quality, depending on how the PDF is used. Most predefined presets are shared beyond Adobe Artistic Suite components, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom presets for your unique output requirements.

A few of the presets listed beneath are not available until you movement them—as needed—from the Extras folder (where they are installed by default) to the Settings binder. Typically, the Extras and Settings folders are found in (Windows Vista and Windows 7) ProgramData\Adobe\AdobePDF, (Windows XP) Documents and Settings\All Users\Awarding Data\Adobe\Adobe PDF, or (Mac Bone) Library/Application Support/Adobe PDF. Some presets are not available in some Creative Suite components.

The custom settings are found in (Windows XP) Documents and Settings/[username]/Application Data/Adobe/Adobe PDF/Settings, (Windows Vista and Windows 7) Users/[username]/AppData/Roaming/Adobe/Adobe PDF/Settings, or (Mac Os) Users/[username]/Library/Application Support/Adobe/Adobe PDF/Settings.

Review your PDF settings periodically. The settings do not automatically revert to the default settings. Applications and utilities that create PDFs use the last gear up of PDF settings divers or selected.

High Quality Print

Creates PDFs for quality press on desktop printers and proofing devices. This preset uses PDF one.4, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi, embeds subsets of all fonts, leaves colour unchanged, and does not flatten transparency (for file types capable of transparency). These PDFs can exist opened in Acrobat 5.0 and Acrobat Reader 5.0 and after. In InDesign, this preset also creates tagged PDFs.

Illustrator Default (Illustrator only)

Creates a PDF in which all Illustrator data is preserved. PDFs created with this preset tin can be reopened in Illustrator without whatsoever loss of data.

Oversized Pages (Acrobat merely)

Creates PDFs suitable for viewing and printing of engineering drawings larger than 200 x 200 inches. These PDFs tin can exist opened in Acrobat and Reader 7.0 and afterward.

PDF/A-1b: 2005 (CMYK and RGB) (Acrobat only)

Used for long-term preservation (archival) of electronic documents. PDF/A‑1b uses PDF ane.4 and converts all colors to either CMYK or RGB, depending on which standard y'all choose. These PDFs tin be opened in Acrobat and Reader versions v.0 and later.

PDF/X‑1a (2001 and 2003)

PDF/X‑1a requires all fonts to be embedded, the appropriate marks and bleeds to be specified, and colour to appear as CMYK, spot colors, or both. Compliant files must contain information describing the printing condition for which they are prepared. PDF files created with PDF/10‑1a compliance can be opened in Acrobat 4.0 and Acrobat Reader 4.0 and afterward.

PDF/X‑1a uses PDF one.3, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi, embeds subsets of all fonts, creates untagged PDFs, and flattens transparency using the High Resolution setting.

Note: The PDF/X1‑a:2003 and PDF/Ten‑3 (2003) presets are placed on your calculator during installation merely are non available until you motion them from the Extras folder to the Settings folder.

PDF/10-iii

This preset creates a PDF based on the ISO standard PDF/Ten-three:2002. The PDF created in this setting tin be opened in Acrobat four.0 and Acrobat Reader four.0 or later.

PDF/X‑4 (2008)

This preset creating ISO PDF/X-4:2008 files supports live transparency (transparency is not flattened) and ICC colour management. PDF files exported with this preset are in PDF 1.iv format for CS5 and PDF one.six format for CS5.5 and later. Images are downsampled and compressed and fonts are embedded in the same manner as with the PDF/X-1a and PDF/10-iii settings. You can create PDF/X-4:2008 compliant PDF files directly from Creative Suite 4 and 5 components including Illustrator, InDesign, and Photoshop. Acrobat 9 Pro provides facilities to validate and preflight PDF files for PDF/10-iv:2008 compliance and catechumen non-PDF/X files to PDF/X-iv:2008 if possible.

Adobe recommends PDF/X-iv:2008 as the optimal PDF file format for reliable PDF print publishing workflows.

Press Quality

Creates PDF files for high-quality print production (for example, for digital printing or for separations to an imagesetter or platesetter), merely does not create files that are PDF/10-compliant. In this example, the quality of the content is the highest consideration. The objective is to maintain all the information in a PDF file that a commercial printer or print service provider needs to print the certificate correctly. This set of options uses PDF 1.4, converts colors to CMYK, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi, embeds subsets of all fonts, and preserves transparency (for file types capable of transparency).

These PDF files tin can exist opened in Acrobat 5.0 and Acrobat Reader v.0 and later.

Note: Before creating an Adobe PDF file to send to a commercial printer or impress service provider, discover out what the output resolution and other settings should be, or ask for a .joboptions file with the recommended settings. You lot might need to customize the Adobe PDF settings for a item provider and then provide a .joboptions file of your own.

Smallest File Size

Creates PDF files for displaying on the spider web, an intranet, or for email distribution. This set of options uses compression, downsampling, and a relatively low image resolution. It converts all colors to sRGB and embeds fonts. It also optimizes files for byte serving. For best results, avoid using this preset if you intend to print the PDF file.

These PDF files tin exist opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.

Magazine Ads 2006 (Japan)

This preset creates a PDF based on the cosmos rules designed by Digital Data Commitment commission.

Standard (Acrobat but)

Creates PDF files to exist printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. This set of options uses compression and downsampling to keep the file size down, just also embeds subsets of all (immune) fonts used in the file, converts all colors to sRGB, and prints to a medium resolution. Note that Windows font subsets are non embedded by default. PDF files created with this settings file can be opened in Acrobat 6.0 and Acrobat Reader vi.0 and after.

Customize Adobe PDF presets

Although the default PDF presets are based on best practices, you may find that your workflow, or perhaps your printer's workflow, requires specialized PDF settings that aren't available via any of the congenital‑in presets. If so, you or your service provider can create custom presets. Adobe PDF presets are saved as .joboptions files.

Choose File > Adobe PDF Presets > Ascertain.

To create a new preset, click New. If you lot want to base the new preset on an existing preset, select the preset first. Set PDF options, and click OK. (Run into Adobe PDF presets.)

To edit an existing custom preset, select the preset and click Edit. (Y'all cannot edit the default presets.) Ready PDF options, and click OK.

To delete a preset, select it and click Delete.

To save a preset in a location other than the default Settings binder in the Adobe PDF folder, select it and click Save As. Specify a location and click Save.

Alternatively, you can create a custom preset when you save a PDF file past clicking Salve Preset at the lesser of the Export Adobe PDF dialog box. Enter a name for the preset and click OK.

Load Adobe PDF presets

New PDF presets (.joboptions files) that y'all create are stored in the Settings folder in the following locations:

Windows XP

Documents and Settings\[username]\Application Data\Adobe\Adobe PDF

Windows Vista and Windows vii

Users\[username]\AppData\Roaming\Adobe\Adobe PDF

Mac Os

User/[username]/Library/Application Support/Adobe/Adobe PDF

These presets automatically appear in the Adobe PDF Presets menu.

Supplementary InDesign PDF presets are installed in the arrangement's Adobe PDF\Extras folder. Use your organisation search utility to locate additional .joboptions files. You may also receive custom PDF presets from service providers and colleagues. For these presets to exist listed in the Adobe PDF Presets carte du jour, they must be moved to the Settings binder either manually or by using the Load control.

Load PDF presets

The Load command is useful if you want to load PDF presets that someone sent you, or to load PDF presets from InDesign CS2.

Cull File > Adobe PDF Presets > Define.

Click Load and select the .joboptions file you want to load.

The .joboptions file is copied to the Settings folder where new PDF presets are stored.

To make a .joboptions file available in the Adobe PDF Presets menu, yous tin also drag it to the Settings binder where your PDF presets are stored.

Convert PDF presets from InDesign CS

InDesign CS and earlier export PDF presets with .pdfs extensions, while InDesign CS2 and later consign PDF presets with .joboptions extensions. Importing a PDFS file converts it to a .joboptions file, and overrides settings as necessary. For case, if Monitor RGB was selected as the destination profile in the Output area in InDesign CS, it is automatically inverse to Certificate RGB in InDesign CS4.

Choose File > Adobe PDF Presets > Define.

Choose Previous-version PDF Settings Files (.pdfs) from the Files Of Type menu (Windows) or All Files from the Enable menu (Macintosh).

Double-click the file you desire to convert.

The file becomes selected in the list of Adobe PDF presets.

Groundwork Tasks panel

With the ability to export PDF files in the background, you tin continue working on your document instead of waiting until InDesign is done exporting. You tin as well queue up multiple PDF exports in the background. Use the Background Tasks panel to view the progress of the export processes.

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